Our client is looking for a Facilities Management Administrator to help ensure all supporting administrative elements of the contract are maintained and completed to support the contract delivery in accordance with the SLAs and KPIs.

This is a static position that will see you based at a single site Monday to Friday, just outside Uttoxeter.

Responsibilities of the FM Administrator 

• Operate the Facilities Helpdesk utilising the CAFM system.
• To be the initial point of contact and provide regular relevant updates to those who have logged issues.
• Support the FM Manager & Senior Engineer with procurement activity both locally and within the framework provided by the Procurement Lead.
• Support the coordination of external contractors.
• Project management support where necessary.
• Support wider contract team where necessary.
• Record and maintain asset information within the CAFM system to ensure all asset data is current.
• Produce reports and forecasts based on data within the CAFM system.
• Support the FM Manager & Senior Engineer with the allocation of tasks.
• To monitor and record all POs and expenditures.
• To assist with contractor and supplier vetting.
• To deal with queries regarding financial and contractual obligations.
• To update and monitor personnel files.
• Process expenses & travel requirements.
• Process payroll time sheets, overtime & sickness. 

What you will need

• Background in facilities management or building management-related discipline.
• Understanding of project management.
• Knowledge of CAFM systems.
• Excellent PC skills.
• Good analytical and organisational skills.
• Ability to communicate confidently and professionally.
• Create reports from new data and the ability to operate and maintain accurate records.

If you are interested in this FM Administrator position, please contact Callum or Liam at Mainstay Recruitment on 01922 666 800.